End of the Year Closing Information

Residence Halls will close on Wednesday, May 11, 2016, at 10 a.m.

All residents must checkout within 24 hours of their last final exam or by Wednesday, May 11, at 10 a.m., whichever is earlier. 

Your CA will be having a floor meeting in the next week to discuss closing so be sure you attend to get all important closing information.    

Extended Stay Requests:

Residents who require extended stay housing must submit an email request to their residence director (see below for RD contact information) by Monday, May 2, 2016. This request needs to include the student’s name, ID number, hall and room number, requested move-out date, and reason for request. NO requests to remain on campus after 10 a.m. on Sunday, May 15, will be granted.

PLEASE NOTE: Apartment residents who are participating in graduation ceremonies or have otherwise been approved to stay in your on-campus apartment past noon on Wednesday, May 11, MUST stop in the Card Services Office to have your card activated. Approved students who do not have their card updated before 5 p.m. on Tuesday, May 10, will NOT be able to get into their apartment suite after 10 a.m. on the following day.
Please come to Help Desk area of the library during regular business hours to have your card updated. If you cannot come in during those times, please call 716.286.8646 to arrange an appointment.

Spring Closing Information:

Checking Out:
Every resident must check out of their room. To appropriately check out, residents should sign up at the front desk (or outside the CA’s door in the apartments and Varsity Village) for either a traditional checkout or an express checkout at least 24 hours in advance. Please note: All personal belongings must be removed and your half of the room must be cleaned before your scheduled checkout time. 

Before checking out, you must remove all items and clean your room. Bring all trash, boxes, wood, etc., to the dumpsters. Do not leave it in the hallways, bathroom, stairwells, etc. Students leaving items in the hallway will be fined. 

Traditional Checkout

Students will meet with a member of their residence hall staff to review the room together. Staff will conduct an inspection of the room and record their findings on the student's room condition report. The student will sign and receive a copy of this document. Student will then leave their keys with the staff member and depart for home.

Express Checkout

Students will pick up an envelope from the front desk/CA, which will explain the terms of the checkout. Once you agree to the terms, you will sign the envelope, lock your door, put your keys in the envelope, seal it and drop it off at your hall’s designated area.

An RD will complete a follow-up inspection of your room after your departure and will make a final decision regarding any billing for damages and/or missing items, as well as any charges for improper checkout. Any charges will be outlined in a letter that will be sent to you in June. 

2 Good 2 Toss:

Hate to move items you no longer need? Care about the environment? Like to recycle? Then participate in the third annual “2 Good 2 Toss,” a program that keeps usable items out of landfills. This program, coordinated by employees in the Vincentian Mission Certificate program, invites you to donate clean, usable items in good condition, as well as nonperishable food, instead of tossing them in dumpsters or leaving them behind. Donations will be sold at a university-supported garage sale, with proceeds going to Campus Ministry/St. Vincent de Paul Society. 

24-Hour Quiet Hours:

24-hour quiet hours will begin at 10 p.m. Monday, May 2. Please show consideration and respect for residents who need a quiet study atmosphere while preparing for final exams. Please observe common courtesy while moving out of our room, as others will be studying for their exams. 

Storage:

Storage is available on an extremely limited basis in some of the residence halls. All requests must be made and approved in writing through your Residence Director. Storage IS NOT AVAILABLE in Varsity Village and the apartments.

Safety/Theft:

Finally, the end of the year tends to bring an increase in theft from student rooms. DO NOT LEAVE YOUR ROOM UNLOCKED AT ANY TIME AND DO NOT LEAVE ANY TEXTBOOKS UNATTENDED! Textbooks are like cash and just as attractive to steal!

If you have any questions about the closing process, please see your CA or RD or contact the Residence Life Office.